Applicant & Candidate Privacy Notice
Effective Date: May 10th, 2024
This Applicant and Candidate Privacy Notice explains how Guilda (“Company”, “we”, “us”, or “our”) handles the personal information of job applicants during our recruitment and application processes. It outlines the types of information we collect, how we use it, and your rights concerning your personal information.
What Information We Collect and Why
During the application and recruitment process, we collect various types of information to evaluate your suitability for employment with us. This includes:
- Personal Identifiers: Name, contact details (such as email, telephone number, and address), and any other contact information you provide.
- Employment Information: Your resume or CV, cover letter, previous work experience, educational background, job qualifications, and any other information you provide relevant to your potential employment with us.
- Interview Evaluations: Feedback and notes from interviews and phone screenings.
- Job Preferences: Type of employment sought, desired salary, job preferences, and willingness to relocate.
- Source of Application: How you heard about the job opening.
- Assessment Results: Any results from pre-employment assessments, if applicable.
- Background Checks: Reference checks and, where applicable, background checks (including information provided by third parties such as previous employers).
We collect this information to:
- Assess your qualifications and suitability for a role within our organization.
- Communicate with you about the recruitment process.
- Conduct background checks and verify references as part of our pre-employment process.
- Comply with applicable laws and regulations.
- Improve our recruitment processes and broaden our diversity in recruitment.
How We Use Your Information
Your information is used to manage and operate our recruitment processes, including:
- Evaluating your application and qualifications for current and future job openings.
- Communicating with you about your application status, job interviews, and potential employment.
- Conducting background checks and reference verifications, in accordance with legal and regulatory requirements.
- Analyzing and improving our application and recruitment processes.
Who May Have Access to Your Information
Your information may be shared internally with employees involved in the recruitment process and externally with service providers assisting us with our recruitment activities, such as third-party recruitment agencies and background check providers. We ensure all external parties respect the confidentiality of your personal information and comply with data protection laws.
International Transfers of Personal Information
Given our global operations, your personal information may be transferred to, and processed in, countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country. However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this notice.
Your Rights
You have certain rights regarding your personal information, including the right to access, correct, or delete your personal data, subject to certain exceptions. You may also have the right to restrict or object to the processing of your personal information and, where we have specifically requested your consent to process your personal information, to withdraw this consent at any time.
How to Exercise Your Rights
You can exercise these rights by contacting us using the contact details provided below. We may request specific information from you to help us confirm your identity and process your request.
Changes to This Notice
We may update this Applicant and Candidate Privacy Notice from time to time. We will notify you of any changes by posting the new notice on our career website and updating the effective date at the top of this notice.
Contact Us
If you have any questions or concerns about our use of your personal information, please contact us at:
Guilda
Puebla, México
Email: privacy@guilda.io
By submitting your application, you acknowledge that you have read and understood this notice and agree to the handling of your personal information as described above10
